International Learner Personal Information

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Currently under review

We are reviewing this policy for its content and how well the school implements it. To share your comments and rate its implementation, click the "Start your review" button.

Currently under review

We are reviewing this policy for its content and how well the school implements it. To share your comments and rate its implementation, click the "Start your review" button.

Currently under review

We are reviewing this policy for its content and how well the school implements it. To share your comments and rate its implementation, click the "Start your review" button.

Currently under review

We are reviewing this policy for its content and how well the school implements it. To share your comments and rate its implementation, click the "Start your review" button.

Currently under review

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International Learner Personal Information

This policy outlines how Paparoa Street School meets the expectations of Code Outcome 15, clause 60.f. and 72.d

We collect personal information to support us in meeting the Code requirements and ensuring the safety and wellbeing of our international learners. We make it clear to our learners and their parents/legal guardians why we collect this information and how it will be used, stored, and disposed of when it is no longer necessary.

In keeping with the Code Guidelines, we:

have a clear and lawful purpose when obtaining, using, and sharing learner's information
have transparent processes for obtaining, using, and sharing a learner’s personal information
gain agreement from learners to collect their personal information
inform learners about how personal information will be used and shared
balance a learner’s right to privacy with engaging proactively to offer support or connect them to services when needed.

The personal information collected may include the following records.

Personal and enrolment details and history

Full name (as shown on passport) and preferred name
Passport and visa/permit details (including copies), including passport expiry date and visa/permit type and expiry
Enrolment application and learner profile
Offer of place assessment and letter
Enrolment contract and start and end dates
Travel/medical insurance details
Health information (e.g. medical notes, allergies)

Contact, caregiver, and accommodation details

Current address, accommodation type, and contact phone numbers
Parent and/or legal guardian full names, addresses, and contact details
Parent and/or legal guardian passport and visa/permit details (if living in New Zealand), including passport expiry date and visa/permit type and expiry
Next-of-kin contact details (if different from parent/legal guardian)
Emergency contacts (may include cultural support people who speak the learner's first language)
Residential caregiver contact details (if applicable)
Designated caregiver passport and visa/permit details, including passport expiry and visa/permit type and expiry (if applicable)
Dates of accommodation visits
Dates of interviews with learner
Copies of any written agreements with parents/caregivers and residential caregivers

Paparoa Street School advises the international learner and their parents/caregivers that they must notify the school of any changes in the learner's:

contact details
accommodation type
residential address.

Related policies

Legislation

Privacy Act 2020

Resources

NZQA l Mana Tohu Matauranga o Aotearoa: Code resources for school signatories (See "International learner profile")

Release history: Term 4 2022, Term 4 2021

Topic Number: 14088	Last Modified Date: 12/08/2025 12:31:31
Topic Version: 1	Published Date: 30/01/2026

Last review	Term 3 2022
Topic type	Core