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Appointment Policy

Paparoa Street School appoints appropriately qualified kaimahi through a fair and impartial appointment process. We are guided by the principle of being a good employer and aim to build employment relationships that are based on good faith. See Employment Policy.

Our appointment process meets the requirements of all relevant legislation, including the Education and Training Act 2020, Employment Relations Act 2000, and Children's Act 2014.

Our appointment process includes:

• delegating the authority of the poari matua to appoint kaimahi (see Delegations for appointment below)
• advertising a position, interviewing and reference checking, and making an appointment – see Stages of Appointment
• ensuring that applicants for teaching positions are appropriately qualified and registered – see Teaching Kaimahi
• checking that kaimahi do not pose a risk to ākonga safety – see Safety Checking and Police Vetting
• providing new kaimahi with information and support – see Kaimahi Induction
• ensuring all new kaimahi have an employment agreement and are aware of the terms and conditions of their employment – see Employment Agreements.

We sight originals or verified copies of documentation as part of the appointment process. We retain or destroy records as required.

Delegations for appointment

The poari matua of Paparoa Street School has the authority to appoint kura kaimahi but is able to delegate this authority to the tumuaki, other poari matua or kaimahi, or an appointment committee.

• The poari matua must be satisfied that any delegated person or group is able to fulfil their appointment responsibilities appropriately.
• The poari matua ensures that any delegated person or group is informed of their responsibilities, including the requirements and limitations of their role.
• The poari matua documents any delegations in writing and reviews these regularly.

The poari matua is responsible for the appointment of the tumuaki and does not delegate this responsibility. The poari matua may also seek external support to ensure the kura follows a fair, impartial, and robust appointment process.

Any person who is involved in the appointment process must declare conflicts of interest that may compromise (or be seen to compromise) their judgement or actions. Kaimahi or poari matua members with a conflict of interest may need to withdraw from the appointment process. See Conflicts of Interest.

Responsibilities for appointment

Position for appointment	Appointment responsibility
Tumuaki	A full poari matua hui considers and determines the make up of the appointment committee
Kaiārahi matua position	A full poari matua hui considers and determines the make up of the appointment committee
Permanent teaching kaimahi (including part-time kaimahi)	Tumuaki, member of the kaiārahi matua team, and appropriate team leader
Fixed-term teaching kaimahi, including part-time and relieving kaimahi (more than one term)	Tumuaki, tumuaki tuarua, and one kaimahi
Fixed-term teaching kaimahi, including part-time and relieving kaimahi (up to one term)	Tumuaki
Support kaimahi	Tumuaki, and most appropriate member of the kaiārahi matua team

The tumuaki assures the poari matua that procedures for kaimahi selection and appointment are being implemented correctly, including identity and registration checks, and any poari matua delegation of appointment responsibilities. The tumuaki confirms that supporting policies for induction, kaimahi conduct, and professional development are being implemented. See Review Schedule and Poari Matua Assurances.

Related policies

• Governance and Management Policy
• Equal Employment Opportunities
• Privacy Policy
• Kura Records Retention and Disposal

Legislation

• Education and Training Act 2020
• Employment Relations Act 2000

Resources

• Ministry of Education | Te Tāhuhu o te Mātauranga: The school staffing cycle
• Employment New Zealand: The hiring process

Release history: Term 4 2024, Term 1 2024, Term 1 2023, Term 2 2021, Term 4 2020

Keywords: vulnerable tamariki act recruit, recruitment

Topic Number: 11774	Last Modified Date: 21/10/2025 10:47:55
Topic Version: 5	Published Date: 30/01/2026

In This Section Stages of Appointment