Paparoa Street School
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At Paparoa Street School, our commitment to being a good employer includes treating all kaimahi fairly and equitably when managing kaimahi leave. We also manage kaimahi leave to support kaimahi health and wellbeing, meet operational needs, and minimise financial risks to the kura.
Kaimahi are entitled to leave according to the Holidays Act 2003 and their employment agreement. If leave and holiday entitlements in an employment agreement provide better terms than the minimum rights set out by the Holidays Act 2003, entitlements are determined by the employment agreement. See Employment Agreements.
Applying for leave
Kaimahi should submit leave requests well in advance of their intended leave date. Unless there are exceptional circumstances, leave applications must be submitted four weeks in advance. The kura notifies kaimahi of the outcome of their leave request as soon as possible.
Sick Leave
In the case of illness or emergency, kaiako contact the tumuaki tuarua or kainga leader as soon as practicable.
Kaimahi away for more than 3 days need to provide medical certificates.
Leave to stand for parliamentary election
If an employee of the poari matua intends to stand for election to Parliament, they must inform the poari matua and take leave from at least nomination day to the first working day after polling day. The poari matua can require kaimahi standing for election to take additional leave if the poari matua believes standing for election means the kaimahi cannot satisfactorily carry out their work duties.
Managing leave
Certain leave is mandated by legislation, which is usually stipulated in employment agreements, along with other leave conditions. Discretionary/Special leave is leave that is not mandated by an employment agreement. Categorisation of leave as discretionary/special may differ depending on the relevant employment agreement.
The poari matua manages and monitors leave for the tumuaki. The poari matua delegates management of kaimahi leave to the tumuaki while keeping management responsibilities in certain circumstances. The tumuaki monitors kaimahi leave balances (including sick leave), ensures kaimahi are taking leave as required, and provides regular reports to the poari matua. The poari matua is responsible for monitoring all leave balances through these reports.
The table below outlines types of leave and who this is managed by at Paparoa Street School. Management of leave includes considering applications, approving or declining applications, and notifying kaimahi of the outcome.
Type of leave |
Managed by |
Kaimahi leave mandated by legislation and employment agreement |
Tumuaki |
Kaimahi discretionary/special leave – with or without pay, for 5 days or less |
Tumuaki |
Kaimahi discretionary/special leave – with or without pay, for more than 5 days and less than 6 weeks – a short-term reliever is employed for less than 6 weeks |
Poari matua |
Kaimahi long-term leave (more than 6 weeks) |
Poari matua |
Tumuaki leave |
Poari matua |
The kura considers leave requests and notifies kaimahi of the outcome as soon as possible.
Approval of discretionary/special leave is based on a number of 
considerations. Notification of the outcome of a discretionary/special leave request is given to the kaimahi in writing, as soon as possible after the decision is made.
Unless there are exceptional circumstances, leave for periods of one year or more will only be considered for kaimahi who have been employed for at least three years at the kura. A year's leave should coincide with the kura year if at all possible. Leave of less than a year should coincide with the kura terms, beginning and/or ending with a holiday period if at all possible.
If a kaimahi on long-term leave chooses to resign rather than return to kura, the usual notification period outlined in their employment agreement applies.
The kura keeps a holiday and leave record according to the requirements of the Holidays Act (s 81) and our privacy and records retention policies.
Disregarded sick leave
Disregarded sick leave is leave taken for sickness or injury that is not deducted from kaimahi leave balances. Conditions that may qualify for disregarded sick leave include contracting a notifiable infectious disease.
The poari matua cannot approve disregarded sick leave directly, and must apply to the Ministry of Education for disregarded sick leave on behalf of a kaimahi. Kaimahi should consult their relevant employment agreement for more information.
Cashing up annual holidays
As allowed by the Holidays Act, the kura will not consider requests to cash up annual holidays.
Release history: Term 4 2024, Term 3 2023, Term 2 2020
