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Income

The poari matua manages kura finances and assets in a way that is financially responsible (Education and Training Act 2020, s 127, s 152). This includes the responsible management of kura income. All money received by the kura (e.g. government funding, donations, activity payments, fundraising, fees from international ākonga) is classified as public funds and the poari matua is accountable for how this income is managed (Financial Information for Schools Handbook, p. 13).

Income management

All income we receive is managed according to our financial policies and processes, and any Ministry of Education guidelines and requirements. Also see:

• Financial Monitoring and Reporting
• Expenditure
• Budget

Sources of income

Ministry funding

We receive funding from the Ministry of Education, including:

• operational funding (e.g. base funding)
• staffing (e.g. entitlement staffing) – Kaimahi Funding
• property (e.g. 5YA funding) – see Property Planning and Maintenance

We maintain and submit accurate information to the Ministry to ensure we receive the correct funding.

Operational funding

Our poari matua is responsible for determining how operational funding is allocated. We record operational funding on a monthly basis in line with expenditure.

Kura donations

At Paparoa Street School we may receive income from kura donations. We record kura donations as revenue.

The poari matua sets the level of the kura donation and advertises it to parents. Payment of the donation is voluntary and parents can claim an income tax credit from Inland Revenue. We send regular reminders about our kura donation.

Ākonga activity payments

Activity payments are required to cover the costs of optional equipment, experiences, and services that are additional to curriculum obligations. Payment may also be required for curriculum-based activities that involve a “take home” component for the ākonga to keep.See What a school or kura can charge for (Ministry of Education).

Parents are informed in advance of any additional optional payments that are extra to our curriculum obligations.

International learner fees

At Paparoa Street School, income from international learner fees is recorded as revenue received in line with our refund policy. We ensure fees are protected once received and that they are correctly receipted so that refunds can be made back to the appropriate party if necessary. See International Learner Fee Protection and Refunds.

If private funds are held on behalf of ākonga, they are deposited into a bank account separate to the main kura account. All interest earned on the funds is returned to the ākonga. These funds are recognised in the annual financial statements as held on behalf of third parties.

Fundraising

At Paparoa Street School, any revenue from fundraising is disclosed in financial statements as locally raised funds.

At Paparoa Street School we have a volunteer parent teacher association (PTA) that parents and whānau can join. The PTA supports the kura with community engagement and fundraising, which may include organising and running kura events. Our PTA reports regularly to the poari matua.

The following guidelines apply to fundraising at Paparoa Street School:

• Fundraising by any individual or group on behalf of the kura must be pre-approved by the tumuaki who may consult the poari matua.
• If the kura is unable to spend the money for the approved purpose, where possible, the money is spent in a way that is consistent with the original reason for raising the money.
• An individual or group may be reimbursed for approved expenses but may not receive benefits (e.g. preferential treatment or income) from fundraising, unless they are the intended recipient(s) of the fundraising.
• Fundraising activities involving food meet food safety requirements.
• We do not offer alcohol as a prize for lottery activities (e.g. raffles and sweepstakes). If the total value of prizes in a lottery is over $5,000, we apply for a licence from the Department of Internal Affairs.

Other sources of revenue

Other sources of revenue may include donations, koha, grants, donated assets, bequests, and restricted donations/koha (i.e. gifts to be used for a specific purpose) The board may accept or decline gifts from any person.

• The kura formally acknowledges the receipt of all donations and koha and records these as revenue.
• Revenue such as donations, koha, bequests, grants are disclosed in financial statements as locally raised funds .
• The value of donated assets received is recorded as an asset and revenue.

Related policies

• Gifts
• Fraud and Theft
• Sensitive Expenditure
• Financial Conflicts of Interest

Resources

• Ministry of Education | Te Tāhuhu o te Mātauranga:
  • Funding and financials
  • Fees and charges at school
  • School costs and donations
  • What a school or kura can charge for

Release history: Term 3 2025, Term 1 2023, Term 2 2021

Topic Number: 55761	Last Modified Date: 14/08/2025 13:50:40
Topic Version: 1	Published Date: 30/01/2026

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