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EOTC Governance Roles and Responsibilities

At Paparoa Street School, the poari matua, as the PCBU (person conducting a business or undertaking) has a primary duty of care to take all reasonably practicable steps to ensure that all those involved in EOTC are kept safe. Poari matua members, as individual officers, must proactively undertake due diligence by making governance decisions that ensure health and safety is prioritised.

The poari matua and tumuaki have the ultimate responsibility to ensure all EOTC management policies and procedures are robust and effective, and that EOTC events are carried out safely and in accordance with our wider health and safety management system. See Health, Safety and Welfare Policy.

As required by the Education and Training Act 2020 (s 127), the kura poari matua also has a responsibility to provide a physically and emotionally safe place for all ākonga and kaimahi, which includes ensuring that all EOTC activities are safe and inclusive.

Poari matua responsibilities

The poari matua (including the tumuaki):

• ensures that all EOTC practices are equitable, inclusive, and culturally appropriate for all ākonga
• gives effect to te Tiriti o Waitangi
• ensures all EOTC activities are planned to have a specific purpose, relating to either curriculum or extra-curricular activities that align with our kura vision and values
• ensures that our EOTC programme meets the intended learning outcomes for ākonga
• provides resources to establish, implement, maintain, and continually improve our EOTC health and safety systems
• provides opportunities for kaimahi, support staff, and volunteers involved in EOTC to receive adequate ongoing professional learning and development
• delegates responsibility for coordinating EOTC management to relevant, competent kaimahi (e.g. the tumuaki, the EOTC coordinator, a senior kaimahi, or a committee)
• ensures the kura has approved processes in place to communicate with parents, including seeking consent as appropriate
• acts on recommendations from the review of any incidents, including near misses.

When there is more than one PCBU involved (e.g. outdoor education provider, another kura poari matua, external transport provider), we coordinate to ensure that health and safety responsibilities, including risk management, are met. See EOTC External Providers and Contractors and EOTC Transport.

The tumuaki assures the poari matua every term that appropriate EOTC and related kura policies and procedures are followed in the implementation of our EOTC programme. See Review Schedule and Poari Matua Assurances. (See Risk Management.)

Related policies

• Poari Matua Responsibilities
• Te Tiriti o Waitangi
• Curriculum and Ākonga Achievement Policy
• EOTC Ākonga Participation and Inclusion
• EOTC Consent
• EOTC Review, Evaluation, and Reporting

Legislation

• Health and Safety at Work Act 2015
• Education and Training Act 2020

Resources

• EONZ: EOTC Safety Management Plan and Toolkit (see EOTC Safety Management Plan template – "EOTC Roles and Responsibilities")
• TKI | Te Kete Ipurangi: EOTC Guidelines (see chapter 2)
• EONZ: School Boards and EOTC responsibilities
• Te Kāwanatanga o Aotearoa: education Learning Management System (search EOTC for training modules – "Legal Responsibilities")

Release history: Term 4 2025, Term 1 2024

Topic Number: 51076	Last Modified Date: 20/11/2025 16:10:59
Topic Version: 1	Published Date: 30/01/2026